Inspections

Add Defect/Defect Detail

This page is the Add Defects page when you are entering a new defect. Once you enter the defect, you view and edit it. The page then becomes the Defect Detail.

 

 

Add Defect

On the Add Defect page, you can enter new defects one at a time. You must fill out the Defect Details form in order from top to bottom. The drop-down lists are dependent on the previous list.

For example, you have to choose a Community before you can choose a Job. When you add a new defect, the Save Values check box next to each item defaults to checked. A checkmark in this check box means that when you click the Save and New button, those values will be entered automatically for the new defect.

When you click the Save Defect button or the Save and New button, it saves the defect. For critical and structural defects, clicking the Save button also sends out a defect notification to the assigned supplier. Defect notifications for standard defects are sent to the supplier in a nightly batch process.

 

To add a new defect:

    1. On the Inspections home page, click the Add Defect button. The Inspections page opens.

    2. Select a Community from the drop down menu.

    3. Select a Job from the drop down menu.

    4. Select a Task from the drop down menu

    5. Click the Add Defect button

    6. Fill out the Defect Details form by choosing from each drop-down list. As you choose an item from each list, the next list is populated with choices.

When you choose a Task from the drop-down list, the Responsible Trade and Assigned Trade fields are automatically filled in with the supplier assigned to that task. You can change either or both of those items.

    1. The Inspected Date defaults to the current date.

    2. Next to the Due Date, click on the Calendar icon . Click on a date to choose it as the Due Date. You can also manually enter the date using this format: mm/dd/yyyy.

    3. Click the Attachments Tab and the Attach Photo button to open the Attach Photo pop-up window.(Optional)

      • Click the Browse... button to attach a photo. Locate the photo you want to attach and click Open on the Choose file dialog box.

      • Enter a Title and Notes for the photo. Click the Resolution check box to mark it as a photo of the resolved/repaired defect.

      • Click the Upload button to attach the photo to the defect.

    1. Enter Notes, if necessary. Click the Add Note button to save your note.

    2. Click the Save Defect button to save the defect and return to the Inspections home page. The supplier assigned to the defect will be sent a defect notification by email.

 

Defect Detail

Once you enter a new defect, you can go back and edit the defect on the Defect Detail page. It's the same page you used to enter the defect.

To edit the Defect Detail:

    1. Click into the defect Description.

    2. Make any necessary changes to the Defect Detail.

    3. Click the Save Changes button at the bottom of the page to save your changes.

    4. Or, click the Cancel Changes button to close the Defect Detail page without saving your changes.

Defect Detail Fields

 

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